ISO Documentation - Managing The Work Flow

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ISO Documentation - Managing The Work Flow

S-0001-00; S-0001-01; S0011-00

Documentation, whether new, existing, or obsolete each have a unique process. Below is a quick step-by-step of how each of these documents are managed in the quality system. Need a visual? Pull - up the flow for managing documentation from S-0011-00. Highlighted items refer to areas of the quality system that are most often missed in the process.

Creating A New Document	Changing an Existing Doc.	Obsolete a Doc.
Document *template is used by the responsible department to create the document.	Document is checked-out of VSS.	Notification to ISO Control to request obsolete is issued by the responsible department.
Document # Assigned through ISO Documentation	Responsible manager or staff updates the document using track changes in Word.	Request for obsolete is issued to responsible signatories.
Document is reviewed and updated by the department for current format.	The exhibits, flows and screen shots are all updated accordingly. Document is reviewed and updated by the department for current format.	Signatures attained.
The document is "proofed" or process approved by the responsible department	The department reviews and conducts the initial proof or process approval.	Notification of release for obsolete is issued to the ISO Distribution List.
The proofed document is forwarded to ISO Documentation	The document is finalized by the department and sent to ISO Documentation.	All documents in ISO Control are updated for obsolete.
The ISO Review assures conformance to the standard	The document is reviewed for conformance to the standard.
Updates/ Edits done by the department.	Updates/Edits done by the department.
Final approved document sent for Final Signatures	Final approved document sent for Final Signatures
Document Signatures Attained	Document signatures attained
Document is Managed by ISO Control & Formal Release notification is sent to ISO Distribution List	Document is Managed by ISO Documentation. Formal release notification is sent to ISO Distribution List.

*A current copy of the documentation template is available on the ISO Web Site. If you are using a copy of the template from your hard-drive or a network location, you will need to check with ISO Documentation to make sure the template is the current version.

Changes in documentation change the template and are released to the ISO Distribution List. Keeping current with these changes makes the revision/change/release process move quicker.

The template may be obtained through ISO Documentation to be used for your documentation as a quick reference and aide in setting up new documents.

Managing The Work Flow

Documentation Tools

Quality Documents

Prioritizing Documentation